Mentor Leads! - Thank you!

  • @dinarcon & @mradcliffe on mentor orientations;
  • @mradcliffe on mentor lead Monday and the first timers workshop
  • @tatarbj as booth lead for the latter half of the conference
  • @valthebald on novice and major issue triage
  • @ekl1773 on comms and general organization
  • @rachel_norfolk Mentored Contrib Room Friday
  • @sparklingrobots Might be able to lead booth setup
  • @michaellenahan on dinner organization!

Problem/Motivation

  • We need a booth at Drupal Europe, which will be staffed by volunteers who will encourage exhibit hall visitors to attend the Friday contrib time, and to become a mentor if they already have experience contributing to core.
  • Need to organize mentor leads. For more information visit the Core Mentored Sprint Lead Roles page.
  • Need to choose recipients for mentor tickets
  • Goal- get many participants set up with tools *before* the friday contrib time - Brian/@realityloop & Quicksprint?

Proposed resolution

Remaining tasks

  • msg DE contact person and ask to be sent the standard sponsor info that sponsors get about the booth, that should have the setup and teardown time info in it. [Elli pinged DE channel 8/23]
  • share spreadsheet of awesomeness with Drupal Europe planning folx
  • Booth staffing +
  • Make sure we have a Booth tab on the Mentor Spreadsheet
  • Update dates/times and locations for BoFs etc in the booth instructions.
  • Make sure that people sign up!
  • Email templates should be reviewed and re-used from #2479605: Email communications with mentors and if makes sense in a follow-up document it in the Mentoring Documentation for later usage.
  • Lessons learnt from previous Cons speeches: #2476909: Propose relevant sessions Move it to the documentations.
  • Let's reuse the blog post for sprints: #2341025: Blog about getting ready for DrupalCon sprints. Move it to the documentations.
  • Provide estimate of attendees from spreadsheets for lunch?
  • Slides for booth & workshop- @Tatarbj
  • Promote the whole thing- contribution tickets, workshop space is pretty, be there monday and friday, etc + meta meetings
  • Mentor identification! @ekl1773 is looking into sponsorship for custom printed ribbons (pdf of mentoring druplicon here) and will probably also design and coordinate ordering from hereSent to Gábor and to printer
  • irc/slack factoids in the mentoring channel: See drupaleu? drupaleurope? darmstadt?
  • Take a closer look through the [META] Drupalcon related issue for other thoughts, and see meeting transcripts as soon as they're posted
  • Sprint tools update: update to 8.7.x (pending), fix for Docker Toolbox/Windows Home, fix using https:// instead of git:// URL in case that URL is blocked, more testing needed for latest builds. @rfay mentioned drud having some time to help review quicksprint in the upcoming weeks. @mradcliffe is on this

Items needed for booth etc

  • @zelfje should have a manifest list from @mradcliffe of items in the mentoring box (starred below). Suggested amounts of stickers etc from @greggmarshall = 25% of attendance. VERIFY the things are all present at beginning of the week!
  • *Sprint cards
  • *Sprint stickers
  • *Name stickers (“Hi my name is…”, enough for 25% total sprint attendance)
  • Flipchart easels will be provided by the venue for all furnished areas
  • Banner and banner stand?
  • Print out of the booth instructions for mentors who sit at the booth
  • Optional: A monitor, with a memory stick with "slides". This might be re-used on Friday for small workshop presentations after the first workshop is done.
  • First timers workshop will have seating/electric for ~100 + a projector
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Comments

ekl1773 created an issue. See original summary.

mradcliffe’s picture

Issue summary: View changes

I add the IRC factoids in July. :-)

drupaleu is drupaleurope and is also darmstadt
drupaleurope is https://drupaleurope.org. See also darmstadt? drupaleu?
darmstadt is https://drupaleurope.org contribution signup at https://docs.google.com/spreadsheets/d/1OxtAsRs_SeKQynL5bJ_5AEmRInLdyG7m...

- Added task for sprint tools update that I'm trying to help with.

ekl1773’s picture

Issue summary: View changes

Just added some formatting for readability. Thanks @mradcliffe for the factoids!

tatarbj’s picture

I've added my name to the sheet and pointed me to help with mainly contribs contribution. I have a few RTBCs to core (mainly security improvements) and I'm also glad to help with greet people if it makes sense and coordinate them in the contribution area. Whatever is needed on Friday, I commit myself to help to make it amazing for everyone! :)

tatarbj’s picture

I'm taking the role of 'Mentor Booth Lead' in Darmstadt - will be there whole Thursday (except during my session) and Friday. I'm OK to work remotely before to help other folks being my backup in the conference before i arrive.

tatarbj’s picture

Issue summary: View changes
tatarbj’s picture

Issue summary: View changes

Added the email templates as remaining task to be reused from #2479605: Email communications with mentors

tatarbj’s picture

Issue summary: View changes

One remaining task is done as we have Booth tab in the spreadsheet :)

tatarbj’s picture

Issue summary: View changes
Related issues: +#2476909: Propose relevant sessions
tatarbj’s picture

ekl1773’s picture

Issue summary: View changes
tatarbj’s picture

Attaching the slides for Mentoring Booth that we could show on our laptops or screens, also would be nice to get them printed from day1 at the Booth - @Johanna takes care of them!

tatarbj’s picture

Attaching the inventory of the contribution box.

ekl1773’s picture

Issue summary: View changes

Adding the retrospective doc. Which, in retrospect, maybe should be an issue here as well but this way we have the formatting.

https://docs.google.com/document/d/1CHOFs9FuC1mMU5K7KCfpbLRaVnJkQ87Cusb4...

Gábor Hojtsy’s picture

It was my pleasure to help with the ribbons, contribution space capacity expansion, and other prep work :) Thanks for the mentor team for your amazing work :)

sanduhrs’s picture

Attached is a picture of the Contribution Day Kit box and it's contents, after it has been transported to the office of the Drupal e. V. - German Drupal Association.

zaporylie’s picture

I was mentoring one of the tables (our patches got into Drupal Core during the sprint, yay!) and helped to organize a table and mentor for the non-developer group. It was a pleasure to be there with all of you 🤗

colorfulCoder’s picture

As suggested by the Slack channel, I'm leaving a note here of what I did :)

I was mainly at the greeting desk, helping contributers get to the right room for their purpose & experience level.
After that, sat at a mentoring table for a few hours together with @tatarbj, helping out where I could and contributing a bit myself.

ekl1773 credited anthes.

ekl1773 credited dinarcon.

ekl1773’s picture

dpacassi’s picture

I was happy to mentor new people into contributing to Drupal. I've helped a few with setting up their local installations and gave a short introduction into Git, Composer and drupal.org. One core issue is still on Reviewed & tested by the community but we hope it makes its way into core soon.

rachel_norfolk’s picture

It was a blast!

John Cook’s picture

I helped @mradcliffe in the first time workshop.

florisg’s picture

Idea arose in Nashville at BoF to not ship the kit from States to Europe but create loacal ones.
Manifest list was collected out of emails and slack to google doc

Sutharsan’s picture

At Drupal Europe, I watched over the mentored core sprint room on Friday. I welcomed the people that came in, introduced them to a mentor. Further I mentored some first-time mentors by regularly checking you they were doing and watching out for signals of stagnation, lacking communication and kept in touch with the mentor's well being.

valthebald’s picture

At Drupal Europe, I spend about half a day on the mentors' booth. During the sprint day (Friday), I was on a table together with @michaellenahan, and helped new contributors to pick and work on tasks

ekl1773 credited pixelite.

ekl1773’s picture

ekl1773’s picture

Status: Active » Fixed
ekl1773’s picture

Status: Fixed » Closed (fixed)