1 - INTEGRATE GOOGLE DRIVE WITH ORGANIC GROUPS.
This module lets you associate a Google account with an organic group in such a way that members of the group can access the documents on the Google account drive.
With the appropriate permissions, members can create documents to the drive account, upload files and delete files. The documents are automatically shared with all the group members.
The module uses the Google APIs Client Library for PHP.
2 - INSTALLATION
This module requires Organic groups (https://drupal.org/project/OG) and assumes that you have already installed and configured your groups.
Download the Google api php client into this module's directory, so that the google-api-php-client directory sits at the same level as the .module file.
Information on how to obtain the library can be found here:
3 - PERMISSIONS AND SETUP
3.1 - Assign "Administer group drive settings" permission to the roles who will be allowed to associate all og group nodes with Google drive accounts.
This permission combined with "Administer users" also lets administrators associate a Google account email address with any Drupal user, from the user's page. Otherwise the user is prompted to register an email address associated with a Google account the first time a Drive content page is accessed.
Drive setting management can also be granted on a per group basis through the OG permissions for specific OG roles.
Users with the "Administer group drive settings" permission (or the OG equivalent) will see a "Og drive settings" tab when viewing and editing group nodes.
Create a group node, visit the tab and take note of the form fields.
In the following steps, you will create a Google drive app and associate it with your organic group through this form.
4 - ASSOCIATE A GROUP TO A GOOGLE ACCOUNT
4.1 - Create a Google account in which to store drive documents and make them accessible to a group.
If you want to allow access to an existing account's drive, log into that account and go to step 4.2.
Go to Google.com (sign out if you need to). Click "Sign Up" to create a new Google account.
Consider providing an alternate email address to make it possible to restore the password for this account in the future. Keep note of the credentials.
4.2 - Create a project for your account.
Once logged in to the new account, go to https://code.google.com/apis/console/ and click on "Create project". It is recommended that you name your project in a way that will clearly associate it with the Organic Group.
4.3 - Enable the Drive API and Drive SDK.
Under the services tab, find the "Drive SDK" and toggle it to the "on" position.
Also set the "Drive API" toggle to the on position.
4.4 - Enable the OAuth authorization.
4.4.1 - Under the API Access tab, click on "Create an OAuth 2.0 clien ID".
4.4.2 - Choose a product name, and optional product logo and home page url, as desired. Click next.
4.4.3 - In the Client ID Settings, for Application type choose "Web application".
4.4.4 - Click on "(more options)" next to "Your site or hostname" to expand the form.
4.4.5 - For Authorized Redirect URIs, write the following.
Replace YOUR_DOMAIN_NAME by your actual domain name, where Drupal is installed.
4.4.7 - Click on Create client ID.
4.5 - Associate the web applications identifiers with your organic group.
If desired, make note or save the information under "Client ID for web applications" in some way.
Visit your group node page and under the "Og drive settings" tab, copy the "Client ID" and the "Client secret" into the form.
For your convenience, you can store the email|gmail address associated with this group.
4.6 - Authorize Google drive access.
The settings page will now offer you to authorize communication between the module and with the Drive API, to let the group act on behalf of the Drive application account. Click on "Authorization link".
On the Google page where you are taken, click "Accept".
The authorization process is complete and your group members should now have access to the Google drive documents, as long as they have the "Access group drive" permission. This is a group specific permission.
Find out more about OG permissions here: https://drupal.org/node/2014937.
The documents are available from the "Og drive content" tab.
5 - USAGE
5.1 - Idealy, only create, upload and delete drive files from the group drive content page.
The permissions on Google drive files are managed by the module. The module needs to know when a file is added to the drive so it can update the permissions for all group members. If a file is directly added to or removed from the drive from the Google account interface or in any other way other than through the module, the local file data can still be synchronized from the drive content page by an administrator.
5.2 - Idealy, use one Google drive account with one organic group.
Because the file permissions ("roles" in Google API parlance) are managed by the Drupal module, it is simpler to only associate a Google drive account with a single organic group. Otherwise the file permissions will potentially become confused, if for example a user is a member of two groups with different permissions, one write and one read only, but both linked to the same Google drive account.
5.3 - All file sharing is assumed to be managed by the module.
All file permissions are assumed to be handled through the organic group membership. When membership is revoked, the permissions to the drive file are removed. When a group node is deleted, all the permissions for all the users are also deleted - none of the previous group members will have access to the drive files that were shared by the module. The file permissions are also revoked when a user is deleted, canceled or blocked.
5.4 - Deleting a group node removes drive files permission.
Deleting a group node also deletes all drive file permissions, making any files shared through this module inaccessible for the users that gained access to those files through group membership.
The files themselves are not deleted from the Google drive account when the group node is deleted.
5.5 - Deleting, canceling or blocking a user account removes drive file permission.
Unblocking a user account restores the drive file permissions.
5.6 - Permissions for administrating drive settings, accessing drive content, creating, uploading files to the drive and deleting files from the drive are managed through the organic group permissions for the group.
You can find for information on managing Organic Groups permissions here: https://drupal.org/node/2014937.
6 - DISABLE OR RESET THE DRIVE FOR A GROUP
If for some reason you want to remove the Google drive application from an organic group, you have two options.
6.1 - For a temporary solution, uncheck the "enabled" checkbox.
This will simply hide the og drive content tab. The documents will not be unshared from each member's drive account and will still be accessible to them.
6.2 - For a permanent solution, click on the "Delete group drive settings" link.
This will delete all the credentials and access tokens from the Drupal databases.
This will also remove any existing permissions to all files in the Google drive for all the group members.
While the files are unshared, they are not deleted from the Google drive account when the group node is deleted.
After that, you might also want to remove the app from the Google account. Log into the Google account previously associated with the group and find the "Manage apps" link in the list of settings option (under the gear icon). Find the app associated with the group and in the options, select "Disconnect from drive".
7 - EXTERNAL RESOURCES
Google Drive SDK: https://developers.google.com/drive