Virtual planning meeting #3, September 3, 2019 12pm central

This is our monthly planning meeting for 2020 camp, affectionately known as O'MidCamp.

Here is the meetup link: https://www.meetup.com/drupalchicago/events/264013538
Here is the agenda: https://docs.google.com/document/d/12FLKH14hIXzzmtB-LafNCgf0K8h6Lq6WcAXu...

Comment below on what you've done for MidCamp for this meeting for community credit.

Below is a copy/paste of the agenda and notes (it ain't pretty).

Stuff and Things
General reminder to create metas and child tasks for all that you are doing for MidCamp on d.o
Let’s start leading the meetings with a milestone update

Organizer Meta (Anyone)
Talk has happened about moving more frequent meetings to Slack similar to the way that DDI and API First have their meetings -- JD
I’ve looked into automating this using Google Doc’s API, and out of the box that’s gonna be a no from me, however if we were to convert this doc to markdown prior to the slack meetings, it may be less painful.
Suggestion: could a Slack standup-bot work?
https://howdy.ai/
https://standup.teaminator.io/
Should we come up with a more clear org chart since we’re getting more and more organizers willing to help? (This is a GOOD thing) -- JD
And job descriptions

MOSA (Andrea / Kevin)
No update

Website (Brian C / JD)
Completed
New menu is built, deployed
Added a couple pieces of token content so something would display
Had to use jquery-once to resolve issue on homepage
Fix social sharing image
Used the O’Midcamp image for now, if we have one with better dimensions we can add that one instead
In Progress
Building out Tito API module
To Do
O'MidCamp
Theme
400x400
default og image
new favicon
POC for theme-switching based on routes
Multi-year sponsor support needs to be done
Tito Integration
Let users opt out of displaying on site
CI/Automated testing
Add transcription field to session content type (Just external link to a google doc? Check with Andy Olson)

Theme/UX (Brian P / Ashley)
PR out for Pattern Lab version of Hatter - https://github.com/MidCamp/hatter-v2/pull/1
Brian - next planning on setting up local instance of site and looking at options to have year specific themes
Static export for past years?
Theme switcher?
Actually - we’ve done this for past years:
https://gist.github.com/froboy/063ce305975e724574a0c920a1d91131
Prior years are here: https://github.com/midcamp

Registration (Doug / AJ / Avi)
No update.

Site Content (Avi-[initially] / Alex )
/shrug?
Is this writing, publishing, or other? - Alex
Yes...someone to own site content (not necessarily enter it all)

Marketing (Alex / ??? )
Lauren does not have bandwidth to help with MidCamp marketing this year
Is anyone currently posting to MidCamp twitter/facebook/linkedin?
Do we have a list of marketing dates/milestones? (Emails, CFP open/close, meetups, etc.)
Need to connect with Avi on new Mailchimp
Someone to help:
50,000 Feet and Avionos - Doug to reach out
Bounteous - Joe P. has someone in mind but not sure on availability

Summits (Kevin / Avi)
Sponsor round table / summit: George DeMet is down to lead, Avi needs to check in with JAM
Decoupled / API summit: Kevin to check in with Matt on progress
Site-owner / manager sponsor summit: (on hold for other summit plans, may be Seeking maintainer)

Training (David / ???)
Going to talk with other trainers at BADCamp.
I’d like to explore leveraging higher ed folks.
++ (Andrea)
Check back in with Michael Chase at Depaul?
Kids Camp
Look at accepted DrupalCon trainers

Sessions (Andrea / Brian P)
Consider opening the session submission early (soft opening)
Consider staged session selection / announcement
Hold open slots if we feel we are low on diverse speakers?
Promote session feedback / speaker mentors
++ (David can help) - Andrea and Brian to work on compiling list.
I think AmyJune has some resources from BADCamp

Finance (Joseph / Melissa)
Melissa Avila is a Finance buddy
Yay!
Ticket pricing/structure discussion
Early Bird - $50
Until Dec 31
Regular/
“I’m paying for myself” - $100
Jan 1 - Feb 28
Last-minute/”My company is paying” - $200
March 1 - camp
Student - $25
Sponsored - $0
Scholarship - $0
David: No free lunch? (except scholarships) (simplifies the budget and logistics), lower ticket prices across the board as a result + less friction to offer more free tickets
Budget and Tracking
Need to schedule a meeting to review budget reporting https://www.drupal.org/project/midcamp/issues/3057714
Andrea
Avi
Kevin
JD
Joe: Anyone who wants an invite send me a note in Slack, I’ll also announce it
Also need to solidify milestones: how do we know we’re tracking well to get where we need to be? https://www.drupal.org/project/midcamp/issues/3069447
Traditional is “here’s where we are compared to last year”
Let’s talk at the end of the budget convo

Fun (Avi / Doug)
No progress since last meeting.
Let’s start monthly team socials!
Last Wednesday of the month at 6:00pm
Doug to organize/setup first for September

Contribution (AmyJune / Matt / core mentors)
AmyJune will be working with the core mentoring team after Amsterdam to see if we can pick up where they left off.

Logistics (??? / Kevin)
Seeking new maintainer
Hotel Versey discounted block is secured. -- JD

Venue (??? / Kevin)
Seeking new maintainer
STILL waiting on reply from DePaul about final contract and Wednesday room availability

Catering (??? / Kevin)
Seeking new maintainer
No update

Print (Kevin / ???)
No update

AV (Kevin / Chris)
No update

Kids (Qymana / ???)
What’s this section about? - see last meeting’s notes.

Sponsors (Avi / Bob)
Avi’s working on prospectus… coming… ASAP.
The gist:
Core - $3000 - gets you a table
Supporting - $1500 - less than core
Community - $600 - entry level
Contrib day - TBD as per previous discussions
Naming - $1k add-on to Core or Supporting, can include any of these things
Party
Coffee
Accessibility
Snack
Lanyards
Recordings
?
CRM needs in-kind listing on the site
Pitch for Agencies to their client base- Get the word out about camp and Promote Sponsorships...

DDI (Qymana / Matthew)
Words

Accessibility (Qymana / Andy)
Website
Run Lighthouse as baseline
Can we set up automated testing for this?
Main Navigation tweaks from 2019 Spring suggestions
Update Venue Page with Tour Photos
Pull photos for Venue Tour from Google Photos to an actual page within the site. https://photos.google.com/share/AF1QipN125A1m-I3koksbjsT2rqqNSq6xqp0n5ol...
A few new photos were taken onsite for braille sign. Andrew Olson has them.
Live Captioning updates
Used on this meeting as transcript!
Need to outline next steps in the Project view.
Create a Live Captioning collective and then hit the MOSA OC to apply.
Idea: blog post on how to use Live Captioning for any event.
Idea: transcribe all sessions from last Midcamp. LC works via computer speaker, so can watch video and transcribe.
Add transcript to session pages. View like NPR transcriptions. Example format here.
There’s another app that will do existing transcripts: https://otter.ai/
YouTube has auto captioning
https://rogueamoeba.com/freebies/soundflower/ is an option for routing computer output to an input directly instead of via speakers

Volunteers (JD / Qymana)
No updates

Code of Conduct (Qymana / JD)
Community CoC training is now a thing.
JD and Qymana have filled out the interest form. JD will be scheduling a class to attend in nearish future.
I would pay for my own training if that’s a thing? -- Andrea