Volunteer List 2020 [#3092053]

This year, volunteers will be broken into two groups: Organizing Volunteers and Supporting Volunteers. Organizing Volunteers own specific roles that are vital to the success of the camp. These roles require a higher level of involvement and responsibility, especially prior to the camp. Supporting Volunteers are also vital to the success of the camp and work with Organizing Volunteers to ensure all tasks in their area of interest are accomplished.

Organizing Volunteers

All organizing volunteers should plan to attend the weekly planning meeting at least twice a month when items pertaining to their responsibilities are up for discussion. Meeting agendas will be posted Wednesday each week, giving Organizers the opportunity to reach out to the camp Project Manager if they are needed for an agenda item and unable to make that week's call.

Director and Financial Advisor: Matthew Saunders

Primary decision maker and camp owner.
Manage camp finances and main council in all financial decisions.

Project Lead and Volunteer Organizer: Nick Switzer

Main POC for all camp questions and issues.
Manages the camp issue queue to ensure all tasks are completed and up to date. Creates weekly meeting agendas and provides notes in issue queue after each meeting. Removes blockers in any tasks that are preventing camp planning from moving forward. Escalates issues that need further attention to the Director.
Main POC for volunteer responsibility questions and volunteer opportunities. Outreach to potential organizing and support volunteers.

Venue Organizer: Nelson Harris

Primary POC for DCCO's interactions with venue booking staff.

Training Organizer and Financial Advisor: Gregg Marshall

Main council in all financial decisions.
Responsible for booking trainings and coordination of individual training organizers and mentors. Outreach to potential training leads.

Sponsorship Organizer: Nelson Harris

Determines sponsorship levels, names and cost. Works with the marketing organizer to coordinate outreach to previous years' sponsors and potential new sponsors for the camp. If sponsorship support volunteer(s) are available, the organizer is their main POC and an escalation point for sponsors, otherwise the organizer is the main POC for sponsors.

Summit Organizer: Chris Coughlan

Coordinates speakers and agenda for the non-profit, library and higher ed summits. Works with the Venue Organizer to determine the best venue for the summits.

Contribution Day Organizer: Gurwinder Antal

Responsible for organizing Sunday contribution day.

Web Team Organizer: James Nettik

Main POC for the camp website. Works with Project Manager to ensure website is on track and necessary work is being assigned and completed. Escalation point for any hotfixes required for the production environment.

Marketing Organizer: Phil Stier

Outreach to individual attendees as well as organizations that may be interested in camp involvement (higher ed, gov, agencies, etc) to drive attendance and awareness.
Coordination of marketing campaigns to promote camp attendance.
Owner of camp email marketing outreach (Mailchimp)
Owner of Drupal Colorado social media outlets.

Branding and Design Organizer: Lauren Motl

Owner of camp branding and style guide. This includes: camp logo and style guide, website designs, t-shirt design and printing, badge design and printing, day of signage design and printing. This person may want to do all of this design work or use supporting volunteers to help with the various pieces.

Catering Organizer: Carmela White

Owns booking of all catering services at the venue for all three days of the camp.
Works with other organizers to determine logistics around catering - e.g. budget, schedule, sponsorships.

Day of and Registration Organizer: Volunteer Needed!

Main POC for setup and camp logistics needs leading up to and the day of the camp. Will need to be present for the entirety of the camp to ensure signage is hung, registration desk is staffed and all questions are answered.

Session Recording Organizer: Brent Robbins

Responsible for coordinating recording of all sessions the day of the camp and organizing a list of supporting volunteers to staff each classroom and ensure recording goes smoothly.

Supporting Volunteers

Supporting volunteers are encouraged to attend the weekly meetings as often as possible, but are not required to be there. Each supporting volunteer should be in touch with their Organizer on a weekly basis (via Slack, email or any other communication channel) to provide updates regarding anything camp-related they've been working on.

Web Team: Eric Schmidt
Web Team: Gurwinder Antal
Day of - Power strip and extension cord provider: Amanda Marshall

Code of Conduct Contacts

CoC contacts are responsible for ensuring the camp CoC is adhered to and any reports are dealt with in a fair and timely manner. Each CoC contact is required to complete the CoC enforcement training endorsed by the CWG.