I am working on a Volunteer Management System for our VA Medical Center in Oklahoma City. Our facility will be hosting the 2005 National Veterans Golden Age Games (http://www1.va.gov/vetevent/gag/2004/default.cfm), and we need to coordinate our volunteers and the support needs of this event.
In addition, we would like to manage our volunteers on an ongoing basis using this system. Our current system is mostly paper-based, with volunteer hours tracked in a database.
We need to be able to:
• Enroll Volunteers Online
• Manage Volunteer Personal Data
• Record Completion of Required Training (the VA requires some Privacy and other training before we allow Volunteers to provide service. This can be as simple as a checked box, only changeable by admins)
• Match Volunteers to Support Events (based on area of interest, training, or experience)
• A Calendar of Events (I envision this as a dynamic “box” on the front page of the web site, and also as Advertise Events and have Volunteers Assign Themselves. In addition, as a volunteer signs up for event “slots” the available number should decrease)
• Volunteers Can Enter Their Own Time
• Provide staffing Reports (Who will be where, and when)
• Provide Volunteer Hour Reports (Cumulative hours)
• Email Announcements/Reminders to Individuals or Groups
• Possibly a Photo Gallery and Forum